Privacy policy

I. GENERAL INFORMATION

The College of Europe Natolin Campus (“CoEN”), with its registered office in Warsaw 02-797 at 84 Nowoursynowska str.  is committed to protect your privacy. This privacy notice explains why we collect personal data, which information we have access to, how we collect and disclose the data, and how we protect your data. We will use or process your personal data only in accordance with the General Data Protection Regulation (GDPR).

II. Why do we collect personal data?

We collect the information for the following reasons:

  • recruitment and participation in ETGN executive education trainings

The legal basis for the processing of your personal data for the purposes indicated under above sections is Article 6.1.b. of the GDPR. The provision of your personal data is voluntary, but it is necessary for participating in the ETGN executive education trainings

Our other reasons to collect information, in particular:

  1. preparing entrance permissions and access control;
  2. analyzing web statistics and log files;
  3. computing statistics;
  4. the organisation, management and functioning of the website;
  5. communication and promoting information related to the project and College of Europe Natolin Campus activity in related fields.

The legal basis for the processing of your personal data for the purposes indicated under above sections (a, b, c, d) is Article 6.1.f. of the GDPR and Article 6.1.a. of the GDPR for the (e) section. These activities are necessary for our legitimate interests. For instance, this is necessary for us to comply with our legal obligations and for our legitimate interests in maintaining the security of our College of Europe Natolin Campus. Moreover, our legitimate interest is keeping our website updated and relevant. Be aware, that we balance the impacts on you and your rights before we process your personal data for our legitimate interests. You can object to us processing your personal data, though we may demonstrate that we have compelling legitimate grounds to process your information which override your interests.

Information you give us:

We will obtain personal information from you such email address , your full name, date of birth, place of birth, nationality, gender, residences address, telephone number, profession, ID or passport number, dietary and medical requirements*

(*) We will only process and use special categories of personal information about your dietary or medical requirements in order to cater for your needs and to meet any other legal or regulatory obligations we may have. Please make sure that any personal details you provide are accurate and up to date, and let us know about any changes as soon as possible.

III. E-newsletters

We inform students, beneficiaries of different projects implemented by us and partners regularly by means of an e-newsletter about our educational offers. Therefore, the personal data collected may be used by us to send you the CoE e-newsletter.

IV. Enquire about our activities and/or request customer support

You can contact us directly by a general email address or via a contact form. Such personal data is transmitted on a voluntary basis and is stored for the purposes of processing or contacting the requester.

V. Who processes your personal data and to whom is it disclosed?

By default, your information is not shared with any other party.

We may disclose and share your personal information with our service providers, who are working with us to perform functions and process user data on our behalf. For example, in case an event is jointly organized with a third party, the relevant personal data can be shared with this third party only for the institutional purposes relating to the organization of the event. We only allow third party service providers to process your personal data for specific purposes and in accordance with our instructions.

We may also disclose your data to third parties when we are legally obliged to comply with statutory obligations, such as court orders or to cooperate with authorities such as the police.

We will never sell your personal information.

VI. How do we protect and safeguard your information?

All personal data collected are internally processed only by designated College staff members or agents and stored on servers which abide by the College’s security rules and standards and policies.

We take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up-to-date. We have implemented a number of solutions to ensure the security of your personal data. For example, we encrypt data, use firewalls (firewalls), monitor IT systems on an ongoing basis and follow security procedures. The Internet will never be a 100% safe place, but we do our best to ensure that your personal data is properly secured in our systems.  If we suspect your personal data has gone astray, we’ll let you know as soon as possible and notify any applicable regulator where we are legally required to do so.

VII. How long do we keep your data?

The College will keep your data only as long as necessary for the fulfilment of the institutional purposes mentioned above. In some cases we will keep your data until you ask us to delete your personal data (For example when we don’t have any other legal bases to process your personal data).

VIII. Your rights as an individual 

We thought it would be helpful to set out your rights under GDPR. You have the right to:

  • Withdraw consent where that is the legal basis of our processing.
  • Access your personal data that we process.
  • Rectify inaccuracies in personal data that we hold about you.
  • Be forgotten, that is your details to be removed from systems that we use to process your personal data unless there are legal grounds not to do so. If we erase the data, we have the right to keep information about the person at whose request we did it.
  • Restrict the processing in certain ways. The data subject may request that we rectify their inaccurate personal data without undue delay or complete incomplete data.
  • Obtain a copy of your data in a commonly used electronic form (data portability). We shall transmit the data directly to the customer or, additionally, to the controller designated by the data subject. In order to transmit the data of the data subject, we need to obtain an appropriate request.
  • You may object to our processing of their personal data that is based on our legitimate interest. The applicant shall each time indicate to us to what specifically they are objecting

Please be aware that you shall indicate the data that will enable us to identify you. We provide answers in writing within the time limits set out in GDPR.

You may also contact the Privacy Office for further information.

You have the right to lodge a complaint against College of Europe Natolin Campus regarding data protection issues with President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych – Prezes UODO) with the seat in Warsaw, at ul. Stawki 2.

For more informations please see: https://uodo.gov.pl/en.

IX. Concerns and contact details 

If you have any concerns with regard to the way your personal data is being processed or have a query with regard to this Notice, please contact our Privacy Office.

  • By e-mail: privacy_office.pl@coleurope.eu.
  • By post: Privacy Office; College of Europe, Natolin Campus; Nowoursynowska 84; 02-797 Warsaw; Poland
  • By phone: +48 22 54 59 780.

In person is also possible after an appointment is set.